AiTWobo Annual Calendar

September: Start of the Year & Project Planning #

• Activities:
  1. Kickoff Meeting: Introduce the goals for the year, review the global robotics contest, and align on objectives.
  2. Team Formation: Members form teams for their projects (capstone projects), based on their interests and expertise.
  3. Project Planning: Clubs discuss and plan the direction for their capstone projects.
• Committee Tasks:
  1. Establish project timelines and set project milestones.
  2. Define necessary training schedules and resources for members to complete their projects.

October: Training & Development Phase 1 #

• Activities:
  1. Training: Focus on foundational skills such as electronics, basic programming, and mechanical design, which will aid in the capstone projects.
  2. Team Work: Teams begin early-stage project design and development.
• Committee Tasks:
  1. Facilitate specialized workshops in electronics, CAD, or robotics design.
  2. Review the initial progress of teams and provide mentorship.

November: Development & Mid-Term Review #

• Activities:
  1. Prototype Building: Teams begin building prototypes for their capstone projects.
  2. Mid-Term Review: Teams present their work-in-progress projects for feedback from the committee.
• Committee Tasks:
  1. Monitor progress and ensure that teams are adhering to the project timelines.
  2. Collect feedback from the mid-term review session and offer guidance for improvements.

December: Advanced Development & Testing #

• Activities:
  1. Advanced Design and Integration: Teams work on integrating components and refining their projects.
  2. Testing: Teams conduct tests to identify any issues and fix them.
• Committee Tasks:
  1. Organize troubleshooting sessions for teams facing challenges.
  2. Ensure that teams complete their initial project testing and debugging.

January: Finalizing Projects & Preparing for Competition #

• Activities:
  1. Final Refinement: Teams finalize the mechanical, software, and control systems of their robots.
  2. Competition Preparations: Teams prepare their final project presentations, including visual demos, technical explanations, and final reports.
• Committee Tasks:
  1. Help teams prepare their final presentations and presentations materials.
  2. Organize a dry-run for the competition, allowing teams to practice their presentations.

February: Final Project Testing & Practice Presentations #

• Activities:
  1. Final Testing: Teams conduct final testing to ensure their projects are competition-ready.
  2. Practice Presentations: Teams present their projects internally to get feedback and make adjustments.
• Committee Tasks:
  1. Organize a final review session where teams present their projects to the committee for critique.
  2. Make final adjustments to the competition format or criteria if needed.

March: Final Evaluation & Pre-Competition Registration #

• Activities:
  1. Team Evaluations: The committee evaluates teams based on their projects’ development, technical achievement, and presentation.
  2. Finalize Teams for Competition: Teams complete their registration for the global robotics contest.
• Committee Tasks:
  1. Provide feedback and evaluations on each team’s performance.
  2. Coordinate with other AiTWobo clubs around the world for the global competition.

April: Competition Preparations & Networking #

• Activities:
  1. Collaborative Workshops: Members of different AiTWobo clubs can interact and share insights about their projects.
  2. Team Preparation: Final checks and preparations for the competition.
• Committee Tasks:
  1. Organize final team preparation activities.
  2. Set up communication channels for international teams to share project updates.

May: Global Robotics Contest Begins (Project Development & Presentation) #

• Activities:
  1. Capstone Project Presentations: Teams from all AiTWobo clubs present their projects to the international judging panel.
  2. Evaluation Phase: The contest is open for evaluations, where projects are assessed based on creativity, execution, and impact.
• Committee Tasks:
  1. Coordinate and manage the contest between different clubs.
  2. Ensure smooth organization for virtual or in-person presentation sessions.

June: Final Competition & New Committee Elections #

• Activities:
  1. Competition Final Presentations: The last round of the competition occurs, with teams presenting their finalized projects and demonstrating them.
  2. Anniversary & Contest Conclusion: The contest culminates in a celebration coinciding with AiTWobo’s Anniversary on August 10th.
• Committee Tasks:
  1. Ensure that all aspects of the competition, including judging and results, are handled fairly.
  2. Begin organizing the transition for the new committee.

July: New Committee Takes Over #

• Activities:
  1. Committee Transition: The new committee steps in, taking over the responsibilities of organizing the next year’s activities and projects.
  2. Planning for the Upcoming Year: The new committee outlines the goals for the next year and starts defining the new AiTWobo calendar.
• Committee Tasks:
  1. Finalize and approve the next year’s training, projects, and events.
  2. Plan the new global competition and prepare for the upcoming capstone projects.

Key Moments & Annual Events #

• AiTWobo Anniversary (August 10th): Celebrate the anniversary of AiTWobo and conclude the global robotics competition on this day.
• Global Robotics Competition (May – August): The period from May to August will be dedicated to the global robotics contest, culminating on AiTWobo’s anniversary.
• Committee Elections (June): The election of the new committee takes place in June, ensuring a smooth transition of leadership for the upcoming year.
• New Committee’s Work Begins (July): The new committee starts working on the new year’s plans in July, marking the official start of the next AiTWobo calendar.

This structure will provide a consistent framework for each year of the AiTWobo Robotics Club, allowing time for project development, training, and international collaboration while keeping the focus on capstone projects and the global competition.